Our Expertise Executive will help you understand the process of Registration
Our knowledge will help you to raise FUND/GRANT for your NGO, Trust
12A & 80G Registration will help you exempt you from Tax deduction
Our experienced executive will help you for throughout FCRA Registration process
Help Touch Solutions, one of the leading consultancy in Kolkata, West Bengal offering best NGO Trust Fund Raising Consultancy Services in Kolkata, West Bengal. NGO Sector is playing a significant role in various aspect of the Society. Sometimes these activities stay behind the knowledge of people in general. In spite of their dedication they are sometimes locked in different problems, basically in papers work and legal problems. For these they need also help from experts. We Help Touch Solution is such a firm which can extend their professional services in the NGO Sectors. Help Touch Solution has already stamped its distinctive creativity in the field of preparing Project Report, Legal Technical and Fund Raising aspects for Non–Government Organization (NGO) while conducting these activities, we have observed that many NGO’s are not skilled enough in papers work and legal aspect. On the other hand they are working relentlessly for many years for the upliftment of the society without having Registration and other legal formalities such as 12AA, 80G, 35AC, FCRA and others.
Decide which legal structure suits your goals:
Your choice depends on the scale, objectives, and operational needs of your NGO.
The documents vary by type:
By following these steps, you can successfully register your NGO in West Bengal and begin working toward your social mission legally and effectively.
To register a Non-Governmental Organization (NGO) in West Bengal, you must comply with specific legal requirements depending on the type of NGO you choose to establish: a Trust, a Society, or a Section 8 Company. Below are the key legal requirements for each structure based on the applicable laws in India, specifically tailored to West Bengal.
These requirements ensure that your NGO operates legally in West Bengal while fulfilling its mission to serve society. For a smooth process, consulting a legal expert NGO registration consultant Help Touch Solutions familiar with West Bengal’s regulations is advisable.
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To register an NGO as a society under the West Bengal Societies Registration Act, 1961, you need to prepare and submit a specific set of documents to the Registrar of Firms, Societies, and Non-Trading Corporations in West Bengal. Below is a list of the commonly required documents based on the legal provisions and standard procedures:
Once submitted, the Registrar will review the documents, and upon satisfaction, issue a Certificate of Registration along with certified copies of the MoA and by-laws. Ensure all documents are prepared carefully, as errors or omissions can lead to delays or rejection. For the most accurate and updated requirements, it’s advisable to check with the official West Bengal government portal or the office of the Registrar of Firms, Societies, and Non-Trading Corporations.
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The time taken to register a trust in West Bengal typically depends on the type of trust (public or private), the completeness of the documentation, and the efficiency of the registration process at the concerned authority, such as the office of the Sub-Registrar or the Registrar of Firms, Societies, and Non-Trading Corporations. Here’s a breakdown based on standard procedures:
Although your question specifies a "trust," if you meant registering an NGO as a society under the West Bengal Societies Registration Act, 1961 (since the initial query referenced this Act), the timeline differs slightly:
To get a precise estimate, it’s best to check with the local Sub-Registrar’s office or the Registrar of Firms, Societies, and Non-Trading Corporations in your jurisdiction.
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A society is registered under Indian Societies Act 1961 in West Bengal. The standard requirements for its development are same as that of Trust formation. The only distinction is that family members can not be in a Society. Minimum members required in a Society formation are Seven and all Seven must be from different states for a nationwide level NGO. The development of a Society takes 1.5 month to 2 months time.
A trust is a kind of Non Government Company signed up under Indian Trust Act 1882. It is quickly formed within 15 days. Minimum members required in a Trust are 3. Even relatives can be involved in a Trust. The maximum variety of members can be up to 21. The classifications of Trustees are usually President, Vice-President, Chairman, Vice-Chairman, Secretary, Treasurer and so on. For a trust registration in Delhi, it is required for the main founder of the organization to have an aadhar card with the electricity bill or water bill of the main office address. Moreover, two photographs of each member is required along with their id proofs and address proofs. Address proofs can be voter id card, driving license, passport or any valid government photo id proof. The location should be authorized and if the office is on rent, NOC from proprietor is likewise required.
Section 25 Company is a Non Revenue assortment, gotten under the Indian Companies Act 1956. It might be formed as a Public or Private Business having a restricted obligation, with or without allocation capital. It requires a minimum of three trustees; there is no upper utmost to the amount of members. The Board of chiefs is acknowledged as the board management. Although it is signed up by registrar of companies, its funds can be used just for social welfare tasks only and not for personal benefits or gains.
It is recommended to consult with us "Help Touch Solutions" Mobile: +91 89810 00215 as professional organization that specializes in NGOs, Trust, Society registration to ensure a smooth and compliant registration process and all other support.
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It is recommended to consult with us "Help Touch Solutions" Mobile: +91 89810 00215 as professional organization that specializes in NGOs, Trust, Society registration to ensure a smooth and compliant registration process and all other support.
Most Important Tips:
It is recommended to consult with us "Help Touch Solutions" Mobile: +91 89810 00215 as professional organization that specializes in NGOs, Trust, Society registration to ensure a smooth and compliant registration process and all other support.
Most Important Tips:
It is recommended to consult with us "Help Touch Solutions" Mobile: +91 89810 00215 as professional organization that specializes in NGOs, Trust, Society registration to ensure a smooth and compliant registration process and all other support.
Most Important Tips:
It is recommended to consult with us, a leading Club, Trust, Society, Club, NGO Consultancy "Help Touch Solutions" Mobile: +91 89810 00215 as professional organization that specializes in NGOs, Trust, Sangha, Club, Society registration and Renewal to ensure a smooth and compliant registration process and all other support.
Section 12A:
Grants tax exemption on the NGO’s income (e.g., donations, grants, or interest), provided the income is used for charitable or religious purposes. It’s a prerequisite for 80G.Section 80G:
Allows donors to claim deductions on donations (50% or 100% of the donated amount, depending on the category). This enhances donor appeal. Both are issued by the Income Tax Department and require the NGO to be registered and operational with a clear charitable purpose.Eligibility
Your NGO must meet these criteria:
Registered Entity:
Must be a legally registered society (under the West Bengal Societies Registration Act, 1961), trust (under the Indian Trusts Act, 1882), or Section 8 company (under the Companies Act, 2013).Charitable Purpose:
Activities must align with the Income Tax Act’s definition of “charitable,” including education, medical relief, poverty alleviation, environmental protection, or advancement of general public utility (not solely religious activities unless broadly inclusive).Operational History:
While not mandatory, NGOs with at least 1-3 years of documented activities (e.g., projects, financial records) are more likely to be approved, especially for 80G.Non-Profit Intent:
No profit distribution to members; all income must be reinvested into charitable objectives.Valid PAN:
The NGO must have a Permanent Account Number (PAN).Compliance:
Must maintain proper books of accounts and have no pending tax liabilities.Documents Required
Prepare these documents in PDF format for online submission (scanned copies of originals, max 10 MB each):Registration Documents:
Society:
Registration certificate and Memorandum of Association (MoA) with bylaws.Trust:
Trust deed.Section 8 Company:
Certificate of incorporation, MoA, and Articles of Association (AoA).PAN Card:
Of the NGO.Address Proof:
Utility bill, rent agreement, or ownership deed for the NGO’s registered office in West Bengal (e.g., Kolkata, Siliguri, or rural districts).Financial Records:
Audited balance sheets, income-expenditure statements, and receipts-payments accounts for the last 3 years (or since inception if newer). If less than 3 years old, provide available financials or a self-certified statement of activities.Activity Report:
Detailed report of past and ongoing projects (e.g., education programs in Kolkata slums, health camps in Purulia), including photos, beneficiary details, and impact metrics.Bank Statements:
Last 6-12 months of the NGO’s bank account to show financial transactions.Governing Body Details:
List of office bearers (president, secretary, trustees, or directors) with their PAN, Aadhaar, and contact details.Bylaws/Trust Deed Clauses:
Highlight clauses ensuring non-profit intent, no profit distribution, and dissolution provisions (assets to transfer to another charitable entity).NGO Darpan ID (Optional):
Unique ID from ngodarpan.gov.in, increasingly required for credibility.Form 10A (for 12A) and Form 10AB (for 80G):
Auto-generated during the online application process.Affidavit:
Self-declaration of no commercial activities or profit motive, notarized if required.
FCRA Details (if applicable):
If registered for foreign contributions, include FCRA registration number.Step-by-Step Process
Step 1:
Ensure NGO Registration and Compliance Confirm your NGO is registered in West Bengal (e.g., with the Registrar of Societies in Kolkata for societies, Sub-Registrar for trusts, or MCA for Section 8 companies). Obtain a PAN if not already issued (apply via utiitsl.com or nsdl.co.in; costs ~₹107). Register on NGO Darpan (ngodarpan.gov.in) to get a Unique ID, as it’s often requested by the Income Tax Department for verification. Maintain audited accounts for at least 1-3 years. If newly formed, document initial activities (e.g., small community projects in West Bengal) to show intent.Step 2:
Apply for Section 12AAccess the Income Tax Portal:
Visit incometaxindiaefiling.gov.in or incometax.gov.in. Log in using the NGO’s PAN and a registered mobile/email (create an account if new).File Form 10A:
Navigate to “e-File” > “Income Tax Forms” > “Form 10A”. Select “Application for registration under Section 12A”.Fill in details:
NGO type (society/trust/Section 8). Registration number, date, and authority (e.g., Registrar of Societies, Kolkata). Objectives and activities (e.g., education for underprivileged in West Bengal). Financial details (income sources, expenditure). Governing body details. Upload required documents (listed above).Submit Application:
Review entries, generate a preview, and submit electronically. Note the Transaction ID or Acknowledgment Number for tracking.Verification by Income Tax Officer:
The application is assigned to the Jurisdictional Principal Commissioner of Income Tax (Exemption) in West Bengal (e.g., Kolkata for urban NGOs, or regional offices for districts like Howrah or Darjeeling).The officer may:
Request additional documents via the portal. Conduct a field visit to verify the NGO’s office and activities (common for new NGOs). Ask for clarifications on objectives or financials. Respond promptly (within 1-2 weeks) to avoid delays.Approval or Rejection:
Processing takes 3-6 months (faster for established NGOs). If approved, you receive a Section 12A registration certificate via email and the portal, valid for 5 years (post-2021 reforms; earlier it was permanent). If rejected, reasons (e.g., inadequate charitable activities) are provided. You can appeal or reapply after addressing issues.Step 3:
Apply for Section 80G Prerequisite: You must have 12A registration before applying for 80G.File Form 10AB:
On the same Income Tax portal, gowriter.io “e-File” > “Income Tax Forms” > “Form 10AB”. Select “Application for approval under Section 80G”. Enter details similar to 12A, plus: Proof of donor contributions (e.g., donation receipts). Details of fund utilization for charitable purposes. Upload documents (same as 12A, with emphasis on donation records).Submit and Verify:
Submit Form 10AB with a digital signature (if available) or manually sign the acknowledgment. The Income Tax Officer reviews the application, focusing on transparency in donations and public benefit. Field verification may occur, especially to confirm activities in West Bengal (e.g., schools in rural Nadia or clinics in Malda).Approval:
Takes 3-6 months. If approved, you receive an 80G certificate, valid for 5 years (aligned with 12A validity). Donors can now claim 50% deduction on donations (or 100% for specific funds like PM CARES, if applicable). Costs Government Fees: None for filing Form 10A or 10AB.Other Costs:
Audit fees: ₹5,000-₹20,000/year, depending on the NGO’s size and West Bengal-based CA rates. Professional fees: ₹10,000-₹50,000 if hiring a CA or lawyer in Kolkata or other cities for document prep and follow-ups. Notarization: ₹100-₹500 for affidavits. Digital Signature Certificate (DSC): ~₹1,500-₹3,000 (one-time, if needed for e-filing). Renewal (Post-2021 Reforms) 12A and 80G Validity: Both are valid for 5 years under the new regime (earlier, they were permanent).Renewal Process:
File Form 10AB for renewal, 6 months before expiry. Submit updated financials, activity reports, and proof of continued charitable work. Same verification process as initial application; takes 3-6 months. No renewal needed for pre-2021 permanent registrations unless specifically revoked.Compliance After Approval
Maintain Accounts:
Keep detailed records of income, expenditure, and donations. Conduct annual audits by a chartered accountant.File Returns:
Submit Form 10B (audit report) and ITR-7 annually, even if income is exempt.Use Funds Properly:
At least 85% of income must be spent on charitable objectives in the same year or accumulated for 5 years (with Form 10 approval).Donor Certificates:
Issue donation receipts with 80G details (Unique ID, certificate number, PAN) for donor tax claims.Report Violations:
Avoid commercial activities or profit distribution, or risk cancellation of exemptions.Most Important Tips:
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FCRA registration refers to the process under the Foreign Contribution (Regulation) Act, 2010, that allows organizations in India, including NGOs, to legally receive foreign donations or contributions. Overseen by the Ministry of Home Affairs, it ensures transparency and accountability in the use of foreign funds, preventing misuse for activities against national interests. For NGOs in West Bengal, this is critical if they plan to accept international funding for cultural, economic, educational, religious, or social programs. To apply for FCRA registration, an NGO in West Bengal must meet specific eligibility criteria and follow a structured process. The NGO should be registered under the Societies Registration Act, 1860, Indian Trusts Act, 1882, or Section 8 of the Companies Act, 2013, and have been operational for at least three years. It must have spent a minimum of Rs. 15 lakh on its core activities for societal benefit over the last three financial years, with no more than 20% of funds used for administrative expenses. Additionally, the NGO needs an NGO Darpan ID from the NITI Aayog portal and a dedicated FCRA bank account with the State Bank of India, New Delhi Main Branch. The application process is online via the FCRA portal (fcraonline.nic.in). The NGO must create a login ID, fill out Form FC-3A for regular registration, and submit documents like the registration certificate, memorandum of association, audited financial statements for the past three years, and an activity report detailing its work. Aadhaar numbers of key office bearers are required, or passports/OCI cards for foreign members. After submission, the Ministry verifies the application, including a check by local intelligence, and if approved, grants a certificate valid for five years, renewable six months before expiry. The process can be complex, and rejections often stem from incomplete documents or insufficient activity records. NGOs should ensure compliance with all guidelines to avoid delays or penalties. For tailored guidance, consulting legal experts familiar with West Bengal’s NGO ecosystem can help streamline the application.
Leverage FCRA for International Funding:
Identify Foreign Donors:
Research international organizations, foundations, and government agencies aligned with your NGO’s mission (e.g., education, health, women’s empowerment). Examples include the Bill & Melinda Gates Foundation, Oxfam, or UN agencies.Grant Applications:
Use platforms like FundsforNGOs, GrantWatch, or Devex to find open calls for proposals. Submit tailored applications highlighting your NGO’s impact in West Bengal, supported by data from activity reports.Crowdfunding:
Utilize global platforms like GlobalGiving or GoFundMe to attract individual donors. Share compelling stories of your work in local communities to build trust.Tap Domestic Funding Sources:
CSR Partnerships:
Approach companies in West Bengal, like ITC, Tata Steel, or Reliance, which allocate funds under Corporate Social Responsibility (CSR) mandates. Register on the MCA’s CSR portal and pitch projects aligned with their focus areas.Government Grants:
Apply for schemes from the West Bengal government or central ministries (e.g., Ministry of Women and Child Development). Check the NGO Darpan portal for opportunities.Local Philanthropists:
Build relationships with high-net-worth individuals or local business leaders in Kolkata or other cities who support social causes.Build a Strong Network:
Collaborations:
Partner with other FCRA-registered NGOs in West Bengal for joint projects, increasing credibility and access to larger grants.Events and Workshops:
Host or attend NGO fairs, seminars, or webinars to connect with funders. Kolkata’s vibrant civil society scene offers opportunities through events like the Bengal Social Summit.Online Presence:
Maintain an updated website and active social media (e.g., LinkedIn, X) to showcase your work, transparency, and impact to attract donors.Ensure Compliance and Transparency:
Financial Reporting:
Maintain meticulous records and file annual FCRA returns (Form FC-4) by December 31 each year. Non-compliance risks cancellation of registration.Impact Documentation:
Regularly publish reports, case studies, or videos demonstrating measurable outcomes (e.g., number of children educated or healthcare camps held). Donors prioritize evidence-based impact.Audits:
Conduct regular audits and share financial statements to build trust with funders.Tailored Strategies for West Bengal:
Focus on local issues like rural development, education in underserved areas (e.g., Sundarbans), or women’s empowerment to attract donors interested in region-specific impact. Engage with West Bengal’s diaspora in the US, UK, or Gulf countries, who often fund initiatives in their home state through remittances or trusts. Leverage Kolkata’s cultural heritage by proposing projects that combine social impact with art, literature, or tourism, appealing to niche international funders.Most Important Tips:
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Legal Registration:
The NGO must be registered under the Societies Registration Act, 1860, Indian Trusts Act, 1882, or Section 8 of the Companies Act, 2013. Registration should be valid, with renewals up to date as per the relevant act.Operational History:
Most schemes require the NGO to have been operational for at least 2–3 years, depending on the grant. Some programs may relax this for newly registered NGOs in underserved areas. Demonstrated experience in the relevant field (e.g., education, healthcare, women’s empowerment, or rural development) is often mandatory.NGO Darpan Registration:
The NGO must be registered on the NITI Aayog’s NGO Darpan portal (ngodarpan.gov.in) and have a unique NGO Darpan ID. This is a prerequisite for accessing central government grants. The profile on the portal should be complete, including details of activities, financials, and key personnel.Financial Requirements:
Audited financial statements for the past 2–3 years are typically required to prove financial stability and transparency. Some grants specify a minimum expenditure on core activities (e.g., Rs. 5–10 lakh annually) to ensure the NGO has the capacity to implement projects. The NGO should have no pending dues or unresolved audit objections from previous government grants.Non-Profit Status:
The NGO must operate on a not-for-profit basis, with no profit distribution among members. A clear mission aligned with the grant’s objectives (e.g., child welfare, sanitation, skill development) is essential.Bank Account and PAN:
A dedicated bank account in the NGO’s name for receiving grants is mandatory. A valid Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN), if applicable, are required.Compliance and Good Standing:
The NGO must not be blacklisted by any government body or involved in legal disputes that undermine credibility. Compliance with all statutory requirements, including timely filing of annual returns and adherence to labor laws, is necessary.Local Relevance for West Bengal:
For state-specific grants, the NGO must operate in West Bengal and address local issues (e.g., rural education in Purulia, women’s safety in Kolkata, or flood relief in the Sundarbans). Preference is often given to NGOs with a registered office or significant operations in West Bengal. For certain schemes, the NGO may need to provide proof of collaboration with local panchayats or district authorities.Specific Scheme-Based Criteria:
Some grants have tailored requirements.For example:
Ministry of Women and Child Development:
NGOs applying for schemes like Beti Bachao Beti Padhao may need prior work in gender equality or child welfare.West Bengal Swasthya Sathi Scheme Support:
NGOs must show capacity to support healthcare outreach in rural areas.Skill Development Grants:
Experience in vocational training or partnerships with local industries may be required.Most Important Tips:
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Ensure Eligibility and Compliance:
Legal Status:
The NGO must be registered under the Societies Registration Act, 1860, Indian Trusts Act, 1882, or Section 8 of the Companies Act, 2013, with valid documentation.NGO Darpan ID:
Register on the NITI Aayog’s NGO Darpan portal (ngodarpan.gov.in) to obtain a unique ID, as many companies require this for credibility.Financial Transparency:
Maintain audited financial statements for at least 2–3 years, showing responsible fund management and low administrative costs (ideally under 20% of total expenses).Track Record:
Demonstrate impact through activity reports, case studies, or media coverage of projects in West Bengal (e.g., education in rural Bankura or health camps in North 24 Parganas).Identify Suitable Corporations:
Research Local Companies:
Focus on West Bengal-based firms or those with operations in the state. Examples include: ITC (Kolkata): Supports education, agriculture, and women’s empowerment. Tata Steel (Jamshedpur, nearby): Focuses on tribal welfare, health, and skill development. Haldia Petrochemicals (Haldia): Prioritizes community development near industrial zones. Emami: Engages in healthcare and education initiatives.CSR Portals:
Check the Ministry of Corporate Affairs’ CSR portal (csr.gov.in) for data on companies’ CSR spending and focus areas.Sector Alignment:
Match your NGO’s work (e.g., child welfare, environmental conservation) with the company’s CSR priorities, which often include education, health, livelihoods, or sustainability.Develop a Compelling Proposal:
Project Clarity:
Create a detailed proposal outlining the project’s objectives, target beneficiaries (e.g., women in Sundarbans, youth in Asansol), timeline, and budget. Highlight how it addresses local needs in West Bengal.Impact Metrics:
Include measurable outcomes (e.g., “train 500 youth in vocational skills over 12 months”) to appeal to data-driven CSR teams.Sustainability:
Show how the project will have long-term benefits, reducing dependency on future funding.Branding Benefits:
Suggest ways the company can gain visibility, such as co-branded events or media coverage, without compromising your NGO’s ethics.Approach Corporations:
Direct Contact:
Identify the CSR head or sustainability team via the company’s website, LinkedIn, or industry networks. For instance, ITC’s CSR details are often listed under their sustainability section online.Networking Events:
Attend industry forums, CSR conclaves, or chambers of commerce events in Kolkata (e.g., CII or FICCI events) to meet corporate representatives.Cold Outreach:
Send a concise email or letter introducing your NGO, its impact in West Bengal, and a request for a meeting. Attach a one-page project summary.Local Influence:
Leverage connections with district officials, community leaders, or other NGOs to get introductions to CSR teams, especially for companies operating in areas like Durgapur or Siliguri.Submit Applications:
Follow Guidelines:
Many companies have formal CSR application processes on their websites (e.g., Tata Steel’s CSR portal). Submit tailored proposals adhering to their format and deadlines.Documentation:
Provide registration certificates, NGO Darpan ID, audited financials, 80G/12A tax exemption certificates (if applicable), and impact reports.MoU Preparation:
Be ready to draft a Memorandum of Understanding (MoU) outlining roles, funding terms, and reporting obligations if shortlisted.Build Relationships:
Pilot Projects:
Propose small-scale pilots (e.g., a health camp in Kolkata slums) to prove your NGO’s capability, paving the way for larger funding.Regular Updates:
Share progress reports, photos, or videos of ongoing work to build trust and encourage repeat funding.Engage Employees:
Invite companies to involve their employees in volunteering activities, strengthening the partnership.Leverage West Bengal’s Context:
Highlight local challenges like rural poverty, urban migration, or climate vulnerability (e.g., floods in Murshidabad) to make your proposal relevant. Propose projects in industrial belts (Haldia, Asansol) where companies often focus CSR to support nearby communities. Tap into West Bengal’s cultural heritage by integrating art, craft, or tourism-based livelihood projects, appealing to companies like Emami or Bengal Ambuja.Use Online Platforms:
Register on CSR matchmaking platforms like Samhita, Goodera, or United Way India, which connect NGOs with corporates. Monitor posts on X or LinkedIn for CSR funding announcements by West Bengal-based companies or industry bodies. Update your NGO’s website and social media with success stories to attract corporate attention.Practical Tips:
Start with smaller firms or local businesses in West Bengal if approaching large corporates feels daunting. They may have simpler processes. Hire or consult a grant writer familiar with CSR trends to polish proposals, especially for competitive funding. Be patient—CSR funding decisions can take months due to internal approvals. Avoid overpromising; focus on realistic, scalable projects to maintain credibility.Challenges to Anticipate:
Competition is high, as many NGOs in West Bengal vie for CSR funds. Companies may prefer established NGOs with larger networks unless your proposal is exceptionally aligned. Some corporates prioritize projects near their operational areas (e.g., Coal India in Raniganj), so geographic relevance matters.Most Important Tips:
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Section 80G Deduction:
Eligibility:
The NGO must have a valid 80G certificate issued by the Income Tax Department. This allows donors to claim deductions for contributions made to the NGO.Deduction Rates:
50% Deduction:
For most NGOs with 80G certification, donors can deduct 50% of the donated amount from their taxable income. For example, if a donor contributes Rs. 10,000, Rs. 5,000 is deductible.100% Deduction (Rare Cases):
Certain government-approved funds or specific NGOs (e.g., those tied to national relief or research) may qualify for 100% deduction, but this is less common for typical West Bengal NGOs.Limits:
The deduction is capped at 10% of the donor’s adjusted gross total income for 50% deduction cases. Cash donations above Rs. 2,000 are not eligible—donations must be made via cheque, bank transfer, or digital modes.Example:
A donor in Kolkata earning Rs. 10 lakh annually donates Rs. 50,000 to an 80G-registered NGO in West Bengal. They can claim a deduction of Rs. 25,000 (50%), reducing their taxable income to Rs. 9.75 lakh, subject to the 10% cap.Section 12A/12AA Registration:
Indirect Benefit:
While 12A registration primarily exempts the NGO’s income from taxation, it enhances credibility, reassuring donors that contributions are going to a legitimate organization. Donors don’t directly benefit from 12A, but it’s often a prerequisite for 80G approval.Impact:
Many West Bengal NGOs, like those working in rural education or healthcare, use 12A status to attract donors by ensuring tax-exempt operations, which signals financial transparency.Corporate Donors and CSR:
Companies donating to 80G-registered NGOs in West Bengal can claim deductions under Section 80G, similar to individual donors. Additionally, under Section 135 of the Companies Act, 2013, CSR contributions to registered NGOs count toward mandatory CSR spending, though they don’t offer extra tax deductions beyond 80G. For example, a company like ITC donating to a Kolkata-based NGO for a health project can claim a 50% deduction on the donation amount if the NGO is 80G-certified.Foreign Contributions:
If the NGO has FCRA registration, foreign donors can contribute, but tax benefits depend on the donor’s home country laws. Indian residents receiving foreign income and donating to FCRA-registered NGOs in West Bengal can still claim 80G deductions, provided the donation is processed through an 80G-certified NGO’s domestic account.Key Conditions for Donors:
Documentation:
Donors must obtain a receipt from the NGO with its name, address, PAN, 80G registration number, and donation details. For donations above Rs. 10,000, the donor’s PAN may be required on the receipt.Verification:
The NGO’s 80G certificate should be valid at the time of donation. Donors can verify this through the NGO or the Income Tax Department’s portal.Mode of Payment:
Cash donations are limited to Rs. 2,000 for 80G eligibility. Larger donations must be via bank transfer, UPI, or cheque to qualify.West Bengal Context:
Many NGOs in West Bengal, especially in Kolkata, rural areas like the Sundarbans, or industrial belts like Durgapur, hold 80G and 12A certifications to attract local and corporate donors. For instance, an NGO running women’s empowerment programs in Murshidabad can offer 50% tax deductions to donors, encouraging contributions from local businesses or individuals. Donors supporting causes like education, healthcare, or disaster relief (common in West Bengal due to floods or cyclones) benefit from 80G deductions while contributing to community development.Practical Tips for Donors:
Verify the NGO’s 80G status before donating. Ask for their certificate or check online via the NGO Darpan portal or Income Tax Department’s website. Ensure receipts are properly formatted to avoid issues during tax filing. Some West Bengal NGOs may delay issuing receipts, so follow up promptly. For high-value donations, consult a tax professional to optimize deductions within the 10% income cap. Be cautious of NGOs claiming tax benefits without valid 80G certification, as this can lead to disallowed deductions during tax assessments.Additional Tips:
Consult Experts:
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Confirm Renewal Requirement:
Renewal is necessary only if the society’s registration certificate has not been dispensed with by the Registrar due to loss, destruction, or other relevant reasons. Check the validity period of your registration certificate, as some societies may require periodic renewal to maintain legal status.Prepare Required Documents:
Audit Report:
Certified by a Chartered Accountant, signed by the President and Secretary of the society, for the concerned financial year.Annual Report:
For the relevant financial year, duly signed by the President and Secretary.List of Governing Body Members:
A list of members of the managing body elected after the initial registration or the last renewal.Existing Registration Details:
Include the current society registration file number and the name of the society.Contact Information:
Provide the applicant’s mobile number and email ID.Additional Documents:
Any other documents specified by the Registrar, such as updated bylaws or resolutions, if applicable.Access the Online Renewal Portal:
Visit the official West Bengal government portal for society registration, managed by the Registrar of Firms, Societies, and Non-Trading Corporations (e.g., services.india.gov.in or the state’s e-governance portal). Log in or register as a user to access the renewal application form. User registration is required for online services.Submit the Renewal Application:
Complete the online application form, providing:
Existing society registration file number. Name of the society. Contact details (mobile number, email ID). Upload all required documents in the specified format (typically PDF, as per NGO Darpan guidelines, 2 MB). Pay the renewal fee, which may vary (e.g., society registration fees are typically up to ₹150, but renewal fees may differ). Confirm the exact fee on the portal or by contacting the Registrar’s office.Verification and Approval:
The Registrar will verify the submitted documents and application details. If approved, the society’s registration will be renewed, retaining the original file number. The process typically takes around 30 days, similar to initial registration, but may vary based on document completeness. If additional information is requested, respond promptly within the stipulated timeframe (e.g., 30 days for NGO Darpan modifications).Post-Renewal Compliance:
Update records on the NGO Darpan portal (ngodarpan.gov.in) if the NGO is registered there, ensuring the Unique ID reflects the renewed status. Maintain compliance with annual filing requirements, such as submitting audit reports and annual returns to the Registrar.Additional Tips:
Consult Experts:
Engage professional consultants like NGO Consultancy "Help Touch Solutions" Mobile: +91 89810 00215 for assistance with documentation and compliance.Contact the Registrar:
For clarifications, reach out to the Office of the Registrar of Firms, Societies, and Non-Trading Corporations in West Bengal or check their official website.Check Updates:
Renewal processes may change, so verify requirements on the state government’s portal or through Help Touch Solutions.NGO Darpan Compliance:
If your NGO is registered on NGO Darpan, ensure all details are updated post-renewal to maintain eligibility for Central Government funding.Online Application:
Visit the official West Bengal e-District portal or the Registrar’s website (services.india.gov.in or wb.gov.in). You’ll need to create an account, fill out the society registration form, and upload scanned copies of required documents, like the Memorandum of Association (MoA), bylaws, address proof, and ID proofs of at least seven members.Document Submission:
While the initial submission is online, you may need to physically submit attested hard copies to the Registrar’s office in Kolkata or the relevant district office for verification. Some sources suggest the process is becoming fully online, but physical submission is still common due to verification needs.Fee Payment:
The registration fee, around ₹150 for societies, can be paid online via net banking or card. Additional charges may apply for late filings or corrections.Processing and Approval:
After submission, the Registrar verifies the documents. If everything is in order, a registration certificate is issued, often downloadable from the portal. This typically takes 25-30 days, though delays can occur if clarifications are needed. For trusts, registration is usually offline at the Sub-Registrar’s office, as it involves executing a trust deed on stamp paper. Section 8 companies are registered online via the Ministry of Corporate Affairs (MCA) portal, which is centralized, not state-specific.Challenges:
The online system may require follow-ups, and technical glitches or unclear guidelines can complicate things. It’s wise to double-check requirements on the official portal or consult a local expert to avoid rejections.Most Important Tips:
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Register and Obtain NGO Darpan Unique ID:
Mandatory Requirement:
All NGOs/Trusts must register on the NGO Darpan portal (ngodarpan.gov.in) to obtain a Unique ID, as per Government of India directives. This is a prerequisite for applying for grants from Central or State Government Ministries.Documents Needed (in PDF, 2 MB):
Process:
Enter the NGO’s PAN, verify details, create a password, and upload documents. Ensure compliance with instructions on the portal.Ensure Legal Registration:
*The NGO/Trust must be registered under the Societies Registration Act, 1860, Indian Trust Act, or as a Charitable Company under Section 25 of the Companies Act, 1958 (now Section 8 of Companies Act, 2013). Other valid formations are also acceptable, but the status as an NGO remains equivalent for funding purposes. Obtain additional registrations if needed, such as under the Income Tax Act (e.g., 12A/80G for tax exemptions) or Foreign Contribution Regulation Act (FCRA) for foreign funding.Identify Relevant Schemes and Ministries:
Various Central Government Ministries offer funding schemes for NGOs based on their focus areas. Key Ministries include:Ministry of Social Justice and Empowerment:
Supports NGOs working for Scheduled Castes, OBCs, minorities, elderly, disabled, and drug addicts. Schemes cover education, training, and rehabilitation, funding recurring (e.g., staff honorarium, rent) and non-recurring (e.g., equipment, construction) expenses.Ministry of Tribal Affairs:
Funds NGOs enhancing tribal welfare, filling service gaps in tribal areas. Proposals for 2024-25 were open from January 1 to February 28, 2025.Ministry of Women and Child Development:
Supports NGOs for women’s empowerment, child education, and schemes like One Stop Centres, Women Helplines, and Beti Bachao Beti Padhao.Ministry of Culture:
Funds NGOs promoting cultural heritage through the Cultural Functions Grant Scheme (CFGS) for seminars, festivals, and exhibitions.Ministry of Health and Family Welfare:
Supports NGOs addressing health issues like malnutrition, alcoholism, and women’s health.Ministry of Rural Development:
Funds NGOs for rural poverty alleviation, requiring NGO Darpan registration.Other Ministries:
Departments like Science and Technology, Environment, Education, and Minority Affairs also offer schemes. Check specific schemes on ministry websites or ngosindia.com.Action:
Visit the NGO Darpan portal, log in, and navigate to the “Apply for Grant” section to explore schemes by Ministries. Review eligibility criteria, project focus, and guidelines.Prepare and Submit Project Proposals:
Proposal Requirements:
Proposals must align with the Ministry’s scheme objectives and include: Detailed project plan with objectives, target group, and expected outcomes. Annual Report and Activity Report of the NGO for the previous year. Audited financial statements (for the project and organization). Budget estimates for recurring and non-recurring expenses. Proof of registration and NGO Darpan Unique ID. Other documents as specified by the scheme (e.g., list of beneficiaries, staff details).Submission Process:
Applications for new projects must be routed through the designated Nodal Agency or State Government, addressed to the relevant Ministry (e.g., Joint Secretary, NGO Division, for Social Justice and Empowerment). Submit online via the NGO Darpan portal or specific Ministry portals (e.g., grants-msje.gov.in for Social Justice). Follow guidelines for format and deadlines. Ensure compliance with project timelines, financial guidelines, and reporting requirements to avoid future funding issues.Most Important Tips:
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Processing and Approval:
Timeline:
If all documents are complete and funds are available, processing takes 1.5 to 2 months.Evaluation:
Ministries assess proposals based on the NGO’s credibility, project feasibility, annual reports, audit reports, and alignment with scheme goals.Restrictions:
Typically, one project is funded initially, though additional projects may be considered based on merit. Projects already funded by other government agencies may not be eligible.Compliance and Monitoring:
Post-Funding:
NGOs must adhere to reporting requirements, submit utilization certificates, and allow inspections by Ministry officials. Non-compliance may lead to penalties or cessation of funding.Transparency:
Maintain updated records on NGO Darpan, including audited accounts, project details, and key personnel.Additional Tips:
Build Capacity:
Invest in robust monitoring and reporting systems to meet compliance requirements.Diversify Funding:
Explore corporate CSR funds, private donations, and international grants (if FCRA-registered) to reduce dependency on government schemes.Network:
Engage with State/District authorities and other NGOs for recommendations and partnerships. Attend Ministry meetings (e.g., Tribal Affairs meetings in January 2025) for updates.Check Updates:
Regularly visit Ministry websites, NGO Darpan, or resources like ngosindia.com for new schemes and deadlines.Most Important Tips:
It is recommended to consult with us "Help Touch Solutions" Mobile: +91 89810 00215 as professional organization that specializes in NGOs, Trust, Society registration to ensure a smooth and compliant registration process and all other support.
Help Touch Solutions is one of the best NGO Trust Society Consultancy in Kolkata, West Bengal, Alipurduar, Bankura, Paschim Bardhaman, Purba Bardhaman, Birbhum, Cooch Behar, Darjeeling, Uttar Dinajpur, Dakshin Dinajpur, Hooghly, Howrah, Jalpaiguri, Jhargram, Kolkata, Kalimpong, Malda, Paschim Medinipur, Purba Medinipur, Murshidabad, Nadia, North 24 Parganas, South 24 Parganas, Purulia, NGO Registration is important If the organization/NGO want funds from foreign funding agencies or foreign supporters then the NGO must be registered to get the certificate to get the foreign funding under FCRA Registration, we also provide foreign donors information free of cost in your mobile and inbox of your email. The certificate to get foreign funding is required temporary prior permission or permanent registration under Foreign Contribution Regulation Act (FCRA) and it is provided by Home ministry according to certain rules and formalities. So if NGO want to get FCRA so apply for the FCRA registration, the applicant NGO must be registered. If the NGO wants Tax rebate for its own fund that is deposited in bank or to provide Tax exemption to the donors then registration from Income Tax department is necessary. To get the Tax exemption certificate under 12A and 80G then it must be registered NGO.
NGO consultancy refers to the provision of expert advice and guidance to Non-Governmental Organizations (NGOs/Society/Foundation/Club/Charitable Trust) on various aspects of their operations.
1. Strategic planning: Helping NGOs develop and implement effective strategic plans.
2. Fundraising: Assisting NGOs/Society/Foundation/Club/Charitable Trust in identifying and securing funding opportunities.
3. Project management: Providing guidance on project planning, implementation, and evaluation.
4. Capacity building: Helping NGOs/Society/Foundation/Club/Charitable Trust build their capacity and improve their overall effectiveness.
5. Grant writing: Assisting in writing and submitting grant proposals.
4. Capacity building: Helping NGOs/Society/Foundation/Club/Charitable Trust build their capacity and improve their overall effectiveness.
6. Compliance and governance: Providing advice on compliance and governance matters.
As a NGO Club Trust Consultancy Support in Kolkata, Our motto is to help the NGOs in West Bengal through ourin the field of fund raising and legal work, uplift them to work better for the betterment of the common people, also help them on the implementation of programms, bring Foreign Contribution in India by our NGO Consultancy. Promote social work and awareness among the people through NGOs busing them giving them free support.
The formation of an NGO (Non-Governmental Organization) involves several steps:
Define the mission and objectives: Clearly articulate the purpose, goals, and values of the NGO. Conduct a needs assessment: Research the target community or issue to understand the needs and gaps. Develop a business plan: Outline the NGO's structure, programs, budget, and funding strategy. Choose a name and register: Register the NGO with the relevant authorities, obtain necessary licenses and permits. Obtain tax-exempt status: Apply for tax-exempt status to enable donors to claim tax deductions. Establish a board of directors: Recruit a diverse group of individuals to provide governance and oversight. Develop policies and procedures: Establish clear policies and procedures for governance, finance, and programs. Secure funding: Identify and apply for funding opportunities, such as grants, donations, and corporate sponsorships.
Here you will find the answers of all your questions and doubts.
An NGO, or Non-Governmental Organization, is a private, independent organization that operates separately from any government. NGOs are typically created to address a specific social, environmental, or economic issue, and they often work to promote positive change and improve the lives of individuals and communities.
Registering a charitable trust in West Bengal involves a series of steps under the Indian Trusts Act, 1882, as there is no specific state-level public trust act in West Bengal like in Maharashtra or Gujarat. Here’s a concise guide to the process:
Choose a Name for the Trust:
Select a unique name that does not imply government patronage or violate the Emblems and Names Act, 1950. There’s no restriction on using a name already registered, but the registrar may refuse if it’s too similar to an existing trust.
Draft the Trust Deed:
This is the most critical document. It must clearly state:
The intention to create a trust.
The charitable purpose (e.g., education, poverty relief, public health).
The beneficiaries (the public or a section of it).
The trust property (if any; not mandatory for a charitable trust).
The deed should be written on non-judicial stamp paper (stamp duty varies by state) and include rules for administration, trustee appointments, and operations.
Appoint Trustees:
A minimum of two trustees is required. There’s no upper limit, but the trust deed should specify their roles, responsibilities, and succession process.
Prepare Required Documents:
Trust deed (drafted and stamped).
Application form for registration (Form Schedule II, duly notarized).
Address proof of the trust’s registered office and all trustees.
A board resolution approving the trust’s formation and name.
Affidavit from trustees affirming the trust’s objectives.
Consent letter from trustees allowing the applicant to handle registration.
Submit Application to the Sub-Registrar: File the application with the Sub-Registrar of the Revenue Department having jurisdiction over the trust’s registered office. All trustees and two witnesses must be present to sign the deed in front of the Sub-Registrar. A nominal registration fee (varies by state) and a court fee stamp (e.g., Rs. 2 in some states) are required.
Obtain Registration Certificate: After submission, the registration process typically takes about a week. Once approved, the Sub-Registrar issues a Certificate of Registration, which serves as legal proof of the trust’s existence.
Post-Registration Steps:
Apply for a PAN and TAN for the trust.
Open a bank account in the trust’s name (requires the trust deed and registration certificate).
Optionally, apply for tax exemptions under Sections 12A and 80G of the Income Tax Act to avail benefits like income tax exemptions and donor deductions.
Additional Notes:
West Bengal does not have a Charity Commissioner like Maharashtra, so registration is handled by the Sub-Registrar.
Consulting a local lawyer is advisable to ensure compliance and avoid issues, as the process can involve bureaucratic nuances.
Registered trusts in West Bengal can also benefit from stamp duty exemptions on property transactions and access to government grants.
An NGO or Charitable Trust in West Bengal can apply for Corporate Social Responsibility (CSR) funding from corporations by following these steps:
Ensure Legal Registration and Compliance:
The organization must be registered as a public charitable trust under the Indian Trusts Act, 1882, with the Sub-Registrar of the Revenue Department in West Bengal. This involves having a trust deed, registration certificate, and a minimum of two trustees.
Obtain necessary certifications:
a 12A certificate (for tax exemption on surplus income) and an 80G certificate (to enable tax deductions for donors). These enhance credibility and attractiveness to corporate donors.
Register for CSR-1 with the Ministry of Corporate Affairs (MCA):
Since April 1, 2021, NGOs must file Form CSR-1 on the MCA portal to be eligible for CSR funds. This online process requires certification from a practicing CA, CS, or CMA and details like the trust’s registration certificate and PAN.
After approval, the NGO can apply for registration on the CSR Exchange Portal within 30 days to increase visibility to corporates. The filing cost in West Bengal is approximately ₹2,499–₹2,999.
Establish a Track Record:
Corporations often prefer NGOs with at least three years of project implementation experience. New NGOs should focus on building a portfolio through other funding sources (e.g., grants, donations) before applying for CSR funds.
Maintain thorough documentation, including annual reports, financial audits, impact data, and photographs of past projects, to demonstrate credibility and transparency.
Identify Eligible Corporations:
Target companies that meet the CSR mandate under Section 135 of the Companies Act, 2013: those with a net worth of ₹500 crore or more, a turnover of ₹1,000 crore or more, or a net profit of ₹5 crore or more. These companies are required to spend 2% of their average net profits on CSR activities.
Research potential donors whose CSR priorities align with your trust’s objectives (e.g., education, health, rural development). Companies like Tata Trusts, Reliance Foundation, and Mahindra Group are active in West Bengal.
Develop a Strong Proposal:
Craft a detailed project proposal outlining your mission, objectives, activities, timelines, and expected outcomes. Highlight how your goals align with the corporation’s CSR vision (e.g., social empowerment, environmental sustainability).
Include a transparent budget showing how funds will be utilized and provide metrics for measuring impact (e.g., number of beneficiaries, social return on investment).
Use storytelling, such as beneficiary testimonials, to make the proposal compelling.
Network and Build Relationships:
Map companies in West Bengal (e.g., in Kolkata, Siliguri) and research their CSR activities. Contact their CSR team or HR directly to schedule meetings.
Participate in CSR events, campaigns, or platforms like CSR2life.com to connect with corporates. Networking with decision-makers at the CXO level can improve response rates.
Partner with consultancies like Unified Council of NGO Consultancy (UCNC) in Kolkata, which specializes in CSR registration and matchmaking with corporates.
Leverage Government and CSR Platforms:
Register on the NGO Darpan portal (managed by NITI Aayog) to gain visibility and access to CSR opportunities. This requires uploading documents like the trust deed, bylaws, and governing body details.
Explore the National CSR Hub at Tata Institute of Social Sciences (TISS) for empanelment, which connects NGOs with corporates but requires demonstrating financial transparency and governance.
Consider Additional Requirements:
If seeking foreign CSR funds, obtain an FCRA certificate to legally receive foreign contributions.
Ensure alignment with permitted CSR activities under Schedule VII of the Companies Act, such as education, health, and livelihood enhancement.
Additional Tips:
Focus on long-term partnerships by maintaining transparency in fund utilization and regularly reporting impact to donors.
Be realistic about timelines and goals in your proposal, as social change is gradual, and corporates expect measurable outcomes.
Raising funds for an NGO or Charitable Trust in West Bengal, India, requires a strategic approach leveraging local and national opportunities. Here’s a concise guide:
Ensure Legal Compliance:
Register the trust under the Indian Trusts Act, 1882, with the Sub-Registrar in West Bengal. Obtain 12A and 80G certificates for tax exemptions and donor benefits.
If seeking foreign funds, register for an FCRA certificate to legally accept foreign contributions.
Build Credibility:
Maintain transparency with audited financials, annual reports, and impact data. Register on the NGO Darpan portal (NITI Aayog) to enhance visibility.
Document past projects with photos, testimonials, and measurable outcomes to establish a track record.
Tap into CSR Funding:
File Form CSR-1 on the MCA portal to become eligible for corporate CSR funds. This requires certification by a CA/CS/CMA and costs around ₹2,499–₹2,999 in West Bengal.
Research companies in West Bengal (e.g., Tata, Reliance) with CSR obligations under Section 135 of the Companies Act, 2013. Align your projects with their priorities (e.g., education, health).
Submit detailed proposals with budgets, timelines, and impact metrics. Network at CSR events or through platforms like CSR2life.com.
Crowdfunding and Online Platforms:
Use platforms like Milaap, Ketto, or GiveIndia to launch crowdfunding campaigns. Share compelling stories, photos, and videos of your work to attract donors.
Promote campaigns via social media (e.g., WhatsApp, Instagram) targeting local communities in West Bengal and the Indian diaspora.
Engage Local Communities:
Organize events like charity drives, melas, or awareness campaigns in cities like Kolkata and Siliguri to collect small donations.
Partner with local businesses, schools, or religious institutions for sponsorships or in-kind donations (e.g., food, space).
Apply for Government Grants:
Explore schemes from the West Bengal government, such as those under the Department of Women & Child Development or Health & Family Welfare.
Nationally, check grants from ministries like the Ministry of Social Justice and Empowerment or the National CSR Hub at TISS.
Donor Outreach and Networking:
Build a database of high-net-worth individuals (HNIs) in West Bengal and approach them with personalized proposals.
Host donor appreciation events or workshops to foster long-term relationships.
Leverage Social Media and Digital Marketing:
Create a website showcasing your mission, projects, and impact. Include a donation button with UPI options.
Use targeted ads on platforms like Facebook or Google to reach potential donors in India and abroad.
Collaborate with Other NGOs:
Partner with established NGOs in West Bengal for joint projects, sharing resources and funding opportunities.
Additional Tips:
Focus on small, recurring donations by offering monthly giving programs.
Highlight local impact (e.g., rural education in West Bengal) to resonate with donors.
Consult local experts like Unified Council of NGO Consultancy (UCNC) in Kolkata for guidance on fundraising strategies.
The 12A certification plays a crucial role in fundraising for NGOs or Charitable Trusts in West Bengal by providing legal and financial benefits that enhance credibility and attract donors. Here’s how:
Tax Exemption on Income:
The 12A certificate, issued under Section 12A of the Income Tax Act, 1961, exempts the NGO from paying income tax on its surplus funds, provided the income is used for charitable purposes like education, health, or poverty alleviation. This allows the NGO to allocate more funds toward its projects, making it more appealing to donors who want their contributions to have maximum impact.
Boosts Donor Confidence:
Donors, especially corporates and high-net-worth individuals, prefer to fund registered and compliant NGOs. The 12A certification signals that the NGO is recognized by the Income Tax Department and adheres to legal standards, increasing trust and credibility. This is particularly important when applying for CSR funding from companies in West Bengal, as they often require 12A certification as a prerequisite.
Facilitates Access to CSR Funds:
Many corporations in West Bengal, such as Tata or Reliance, mandate that NGOs have 12A registration to be eligible for CSR grants under Section 135 of the Companies Act, 2013. This certification ensures the NGO can receive and utilize funds without tax liabilities, aligning with corporate due diligence requirements.
Enhances Eligibility for Government Grants:
Government schemes in West Bengal, such as those from the Department of Health & Family Welfare, often require 12A certification to ensure the NGO’s income is exempt from tax and used solely for charitable purposes. This makes the NGO eligible for larger funding opportunities.
Improves Fundraising Appeal:
When paired with an 80G certificate (which allows donors to claim tax deductions), the 12A certification makes the NGO more attractive to individual donors. Donors in West Bengal are more likely to contribute knowing the NGO is tax-exempt and their donations are tax-deductible.
Supports Long-Term Sustainability:
With tax exemptions, the NGO can save funds that would otherwise go to taxes, enabling reinvestment into programs or operational costs. This financial stability reassures donors of the NGO’s long-term viability, encouraging sustained support.
Practical Impact in West Bengal:
For an NGO in Kolkata or Siliguri, having a 12A certificate can make the difference in securing CSR funds from local corporates or grants from state schemes like those under the West Bengal government’s social welfare programs.
It also helps in crowdfunding campaigns on platforms like Milaap, as donors often check for 12A and 80G certificates before contributing.
NGOs in West Bengal can attract funding from the Bengal Government, Government of India, corporates, and international sources by adopting a strategic, multi-pronged approach. Here’s how:
1. Attracting Bengal Government Funding
Register and Build Credibility:
Ensure the NGO is registered under the Indian Trusts Act, 1882, with the Sub-Registrar in West Bengal. Obtain 12A and 80G certificates for tax exemptions, as these are often prerequisites for government funding.
Align with State Priorities:
Focus on areas like education, health, women’s empowerment, or rural development, which align with West Bengal government schemes (e.g., Kanyashree Prakalpa for girls’ education or Swasthya Sathi for healthcare).
Apply for Grants:
Approach departments like the Department of Women & Child Development, Health & Family Welfare, or Panchayats & Rural Development. Submit detailed proposals with budgets, timelines, and impact metrics.
Network Locally:
Build relationships with local government officials, such as District Magistrates or Block Development Officers, to stay informed about funding opportunities and gain support.
2. Attracting Government of India Funding Register on NGO Darpan: Enroll on the NITI Aayog’s NGO Darpan portal by submitting the trust deed, bylaws, and governing body details. This is mandatory for accessing central government grants.
Target Central Schemes:
Apply for funding from ministries like the Ministry of Social Justice and Empowerment, Ministry of Education, or Ministry of Rural Development. For example, the National Health Mission supports health-focused NGOs.
Submit Strong Proposals:
Provide evidence of past impact, audited financials, and alignment with national priorities like Swachh Bharat or Digital India. Highlight measurable outcomes (e.g., number of beneficiaries).
Leverage National CSR Hub:
Register with the National CSR Hub at Tata Institute of Social Sciences (TISS) for empanelment, which connects NGOs to government-supported CSR initiatives.
3. Attracting Corporate Funding (CSR)
File Form CSR-1:
Register on the MCA portal using Form CSR-1 to become eligible for CSR funds. This requires certification by a CA/CS/CMA and costs ₹2,499–₹2,999 in West Bengal.
Research and Align:
Identify companies in West Bengal (e.g., Tata, Reliance, ITC) with CSR obligations under Section 135 of the Companies Act, 2013. Align your projects with their CSR focus areas, such as education, skill development, or environmental sustainability.
Submit Tailored Proposals:
Present detailed proposals with budgets, timelines, and impact metrics. Use storytelling (e.g., beneficiary stories) to make the proposal compelling.
Network and Build Relationships:
Attend CSR events, connect with CSR teams via platforms like CSR2life.com, or collaborate with consultancies like Unified Council of NGO Consultancy (UCNC) in Kolkata for matchmaking with corporates.
4. Attracting International Funding
Obtain FCRA Registration:
Register under the Foreign Contribution (Regulation) Act (FCRA) to legally accept foreign donations. This requires at least three years of operational history and a minimum expenditure of ₹15 lakh on core activities in that period.
Build a Global Presence:
Create a professional website and use social media to showcase your work, impact reports, and transparency. Highlight projects relevant to global issues like climate change, education, or poverty alleviation.
Target International Donors:
Approach organizations like the Bill & Melinda Gates Foundation, USAID, or Oxfam, which fund Indian NGOs. Focus on their priority areas and submit proposals that demonstrate scalability and impact.
Leverage Crowdfunding Platforms:
Use global platforms like GlobalGiving or Milaap to attract international donors. Share compelling stories and visuals of your work in West Bengal.
Cross-Cutting Strategies
Demonstrate Impact:
Maintain audited financials, annual reports, and impact data (e.g., number of beneficiaries, social return on investment) to build trust with all funding sources.
Focus on Transparency:
Regularly publish financial reports and project updates to reassure donors of accountability.
Collaborate and Network:
Partner with other NGOs, attend workshops, and engage with local leaders to increase visibility and access to funding opportunities.
Highlight Local Relevance:
For Bengal Government and corporates, emphasize how your work addresses local issues (e.g., rural education in North Bengal). For national and international funders, show alignment with broader goals like the UN Sustainable Development Goals.
NGOs (Non-Governmental Organizations) engage in a wide range of activities to address various social, economic, and environmental issues.
An NGO in West Bengal can crowdfund effectively by following these strategies, tailored to the local context and leveraging insights from successful crowdfunding practices in India:
Choose the Right Platform: Select a crowdfunding platform that supports NGOs and has a strong presence in India. Platforms like Ketto, ImpactGuru, and Milaap are popular choices. Ketto, for instance, has raised Rs 11 billion and helped over 10,000 NGOs, while ImpactGuru offers tools like an AI-based story builder to create campaigns quickly. Milaap, India’s first crowdfunding platform, charges a flat subscription fee without additional commissions, making it cost-effective. These platforms also provide social media integration to amplify reach.
Craft a Compelling Narrative: Tell a story that resonates emotionally with potential donors. Highlight the specific impact of the NGO’s work in West Bengal, such as addressing rural healthcare gaps (like the Rural Health Care Foundation does) or combating child trafficking (as seen with Jabala Action Research Organisation). Use photos, videos, and personal stories to make the cause relatable. For example, specifying that Rs 1,500 can send a child to school for a year can encourage higher donations.
Leverage Social Media and Local Networks: Promote the campaign on platforms like Facebook, Instagram, and WhatsApp, which are widely used in West Bengal. Create social media groups or pages to share updates and engage with supporters. Additionally, tap into local communities, such as Kolkata’s intellectual and cultural circles, by collaborating with influencers, organizing awareness events, or partnering with local businesses for visibility.
Engage Volunteers and Donors Actively: Build a volunteer network, especially involving students who have large online networks, to promote the campaign. Encourage past donors to become campaigners by sharing the fundraiser within their circles. Regularly update supporters on the campaign’s progress through emails or social media, and thank them personally to foster goodwill, as consistent engagement can lead to repeat donations.
Offer Transparency and Incentives: Be transparent about how funds will be used, providing clear goals and timelines. For instance, explain how donations will support specific initiatives like education or disaster relief, which are critical in West Bengal due to frequent natural disasters like floods and cyclones. Some platforms, like FuelADream, offer a rewards system—consider small tokens of appreciation, such as certificates or public acknowledgment, to motivate donors.
The 80G certification plays a significant role in fundraising for NGOs in West Bengal by enhancing their credibility and providing financial incentives to donors, which can boost donations. Here's how:
Tax Benefits for Donors: Under Section 80G of the Income Tax Act, 1961, donors to an 80G-certified NGO can claim a tax deduction of 50% (or 100% in some cases, depending on the NGO’s category) on their donation amount, subject to certain limits (typically 10% of the donor’s adjusted gross total income). For example, a Rs 10,000 donation could save a donor Rs 5,000 in taxes, making giving more attractive, especially to salaried individuals and businesses in West Bengal.
Increased Donor Trust: The 80G certification signals that the NGO has been vetted by the Income Tax Department for compliance with financial transparency and proper fund utilization. In a region like West Bengal, where trust in NGOs can vary due to past scams, this certification reassures donors, encouraging more contributions.
Attracting Larger Donations: Corporate donors and high-net-worth individuals often prefer to donate to 80G-certified NGOs to avail tax benefits. For instance, businesses in Kolkata may be more inclined to support an 80G-certified NGO working on local issues like education or disaster relief, as it aligns with their CSR goals while offering tax deductions.
Eligibility for Grants and Crowdfunding: Many crowdfunding platforms in India, such as Milaap or Ketto, prioritize or exclusively support 80G-certified NGOs, as it ensures donor benefits and compliance. Additionally, government and international grants often require 80G certification, expanding funding opportunities for West Bengal NGOs tackling regional challenges like floods or child trafficking.
To obtain 80G certification, an NGO must be registered under Section 12A, maintain proper financial records, and apply through Form 10G with the Income Tax Department. The process, while rigorous, can significantly enhance fundraising potential by making the NGO more appealing to donors in West Bengal and beyond.
Yes, you can register an NGO online in West Bengal. The process is facilitated through the West Bengal Societies Registration Act, 1961, primarily for societies, though NGOs can also be registered as trusts or Section 8 companies. The state government approves NGO registration through the Register of Firms, Societies, and Non-Trading Corporations.
Steps for Online Registration:
Choose the NGO Type: Decide whether to register as a society, trust, or Section 8 company. Societies are common for charitable purposes in West Bengal and are governed by the West Bengal Societies Registration Act, 1961.
Select a Unique Name: Ensure the name is unique and complies with the Act, avoiding resemblance to existing societies or violation of legal provisions like the Emblems and Names Act, 1950.
Prepare Documents: Draft a Memorandum of Association (MOA) and bylaws outlining the NGO’s objectives, rules, and regulations. You’ll also need identity and address proofs of members (e.g., Aadhaar, voter ID), passport-sized photos, and address proof of the registered office (e.g., electricity bill).
Submit Application Online: Use the official portal of the Register of Firms, Societies, and Non-Trading Corporations, Govt. of West Bengal, to submit the application, MOA, bylaws, and required documents. The registrar typically requires two copies of each document; one is stamped as acknowledgment, and the other is returned upon approval.
Pay Fees: The registration fee, as prescribed by the West Bengal government, is generally around Rs 50 for societies, though it can vary. Additional fees may apply for filing annual returns or alterations (e.g., Rs 25 for annual returns, Rs 10 for MOA and ROA changes).
Obtain Certificate: After verification, the registrar issues a Certificate of Registration with a unique registration number, typically within a month.
Additional Considerations:
Online registration eliminates physical visits to government offices but follows the same legal process as offline registration. The portal allows you to track the application status.
Post-registration, apply for 12A and 80G certifications with the Income Tax Department to enable tax exemptions, which can enhance fundraising (as discussed in the previous query).
For broader recognition, consider registering on the NGO Darpan Portal to obtain a Unique ID, which is mandatory for government grants and banking compliance.
This process ensures legal recognition, credibility, and access to funding opportunities for your NGO in West Bengal.
Since this question was previously answered, I'll provide a concise recap with any additional considerations for updating an NGO's registration details in West Bengal under the West Bengal Societies Registration Act, 1961:
Identify Updates: Determine the changes, such as name, address, bylaws, objectives, or governing body members.
Pass a Resolution: Hold a general or special meeting to pass a resolution approving the changes, typically requiring a two-thirds majority for significant updates like amending the Memorandum of Association (MOA).
Gather Documents:Signed resolution copy.
Revised MOA or bylaws, if applicable.
New address proof (e.g., utility bill) or updated member details (e.g., ID proofs), as needed.
Submit Online: Use the Register of Firms, Societies, and Non-Trading Corporations, West Bengal portal to file the application and upload documents.
Pay Fees: Fees are minimal, e.g., Rs 10 for MOA changes. Confirm the exact amount on the portal.
Get Approval: The registrar reviews and approves the updates, issuing revised records, usually within weeks.
Additional Consideration:
If the NGO receives foreign contributions under the FCRA, it must also update the Ministry of Home Affairs via the FCRA portal within 45 days of changes to name, address, or objectives to remain compliant.
This ensures legal compliance and maintains the NGO’s operational legitimacy in West Bengal.
If an NGO in West Bengal fails to file its annual returns, it faces consequences under the West Bengal Societies Registration Act, 1961, which governs most NGOs registered as societies in the state. Here’s what can happen:
Penalties and Fines: The Act mandates filing annual returns, including a list of governing body members and audited financial statements, within a specified period (typically by December 31 of the following year). Failure to comply can result in a fine, which may be nominal (e.g., Rs 5 for late filing, as per historical fee structures), but repeated non-compliance can lead to higher penalties or legal action by the Registrar of Firms, Societies, and Non-Trading Corporations.
Suspension or Cancellation of Registration: Persistent failure to file returns can lead the registrar to deem the NGO "defunct." Under Section 27 of the Act, the registrar may issue a notice to show cause, and if the NGO doesn’t respond or comply, its registration can be canceled. This revokes the NGO’s legal status, prohibiting it from operating as a registered entity in West Bengal.
Loss of Tax Benefits: If the NGO has 12A or 80G certification, non-compliance with annual filing requirements (including submitting Form 10B to the Income Tax Department) can lead to the suspension or cancellation of these certifications. This removes tax exemptions for the NGO and tax benefits for donors, severely impacting fundraising.
Ineligibility for Grants and Funding: Government grants, FCRA permissions for foreign contributions, and eligibility for platforms like NGO Darpan require up-to-date filings. Non-compliance can disqualify the NGO from accessing these funds, limiting its operations, especially for critical causes in West Bengal like disaster relief or education.
Reputational Damage: Donors, partners, and the public may lose trust in the NGO due to non-compliance, as transparency is key to maintaining credibility. This can hinder crowdfunding efforts on platforms like Ketto or Milaap, which often require proof of active registration and compliance.
Remedy: The NGO can file late returns with the applicable fee and a justification for the delay. If registration is canceled, it may apply for restoration by addressing the registrar’s concerns, though this isn’t guaranteed. Regular compliance, including timely filings, is critical to avoid these issues.
Help Touch Solutions is a well-known and trusted leading NGOs, Trust, Section 8 Company and Fund Raising consultancy in Kolkata, West Bengal.
To register an NGO in West Bengal, primarily as a society under the West Bengal Societies Registration Act, 1961, the following eligibility criteria must be met:
Minimum Members: A minimum of 7 members is required to form a society. These members must be individuals above 18 years of age and can include West Bengal residents or others, as there’s no strict residency requirement. They should not be disqualified under any law (e.g., insolvency or criminal convictions).
Defined Charitable Objective: The NGO must have a clear, lawful objective aligned with charitable purposes as per the Act. This includes activities like education, healthcare, poverty alleviation, cultural promotion, environmental protection, or disaster relief—common focus areas in West Bengal due to regional needs like flood relief or child welfare.
Unique Name: The proposed name must be unique and not resemble any existing registered society, government body, or entity in a way that could cause confusion. It should also comply with the Emblems and Names (Prevention of Improper Use) Act, 1950, avoiding terms like "Government" or "India" unless permitted.
Memorandum of Association (MOA): The NGO must draft an MOA specifying its name, objectives, registered office address in West Bengal, and details of the governing body (names, addresses, occupations). The objectives must be non-commercial and focused on public welfare.
Bylaws/Rules: The NGO needs to establish rules for its governance, including membership criteria, meeting frequency, election of office bearers, and financial management. These bylaws must comply with the Act and be signed by at least 3 members of the governing body.
Registered Office: The NGO must have a physical address in West Bengal for its registered office, with proof like a rent agreement, utility bill, or ownership deed.
No Profit Distribution: The NGO must operate on a non-profit basis, ensuring that any income or surplus is reinvested into its objectives and not distributed among members.